Overview
Employees are the best asset that a company has. Therefore,
managing its assets is compulsory. In ensuring their
presence for the company, the employee attendance record is
the confirmation tool for the HR department to handle this
issue. The company can analyse their performance through the
recorded attendance stored in the database. This database
recording and storing is called Human Resource Information
System (HRIS).
If we viewed the HRIS evolution since early 2000, it has
evolved from an offline Microsoft Excel database to an
online database private software. The online database type
becomes an emerging tool that can be utilized unlimitedly
via any form of technology and device, especially a
smartphone. The ownership of a smartphone nowadays has
allowed people to do everything on their mobile devices.
This includes making HRIS running effectively in the hands
of every employee, such as a mobile attendance feature.
The Difficulty Of Working Time Measurement
Working time is crucial when it comes to efficiency because
it relates to the cost that the company has to compensate.
It implies that managing cost and time would be essential to
achieve efficiency. The level of efficiency can be
maintained until the individual level. It says indirectly
that every employee is contributing to the effectiveness of
the business process. That level of efficiency can be
determined by their productivity based on day to day data
basis.
Based on one of our clients, PT ALUN, who sells spare parts,
vehicle maintenance service, and remanufactured machines,
has realized the importance of real-time data. They
considered it an essential value, and data integration is
the most powerful tool to create accurate decisions and
policies. After considering several options, they found that
mobile attendance features by Axdif can provide a solution
to gain real-time data in supporting their business
operations.
Collecting Data to Boost Efficiency: Fieldwork Case
PT. ALUN has set that changing a truck's lubricant with
a capacity of 13,5 liters would usually take a certain time.
If the mechanic failed to complete the oil change, it would
disrupt the schedule and the price that the client has to
pay become more expensive than it has agreed in advance. In
this situation, they have been utilizing Axdif as their
method in analysing the productivity of its employees. They
could work on job-site and mostly outside Jakarta. The
multiple record attendance feature to analyse the
employees' timing to finish their tasks.
In running the business, PT ALUN sets the maximum and
minimum time for the field officer to maintain the job and
the timing. It also correlates to the price that the clients
have to pay. Also, the cost that they have to spend on
paying the mechanic. Hence, the purpose of balancing these
two business keypoints is to help the company to draw the
point of efficiency. This matter is where the feature comes
in handy. In the process of oil changing, the management
decides a rule for its staff. The mechanic must tap a
clock-in when beginning the process and clock-out when it
finished. It means that the worker requires to upload 2
pictures as proof.
They also have to input some remarks to state the actual
activity that they are performing after submitting the
image. The data are sent to the Axdif dashboard. The
administrator who holds access to the dashboard may monitor
the precise location, timing accuracy and avoid possible
fraud.
In reflecting from the case of PT ALUN, the variations of
fieldwork it has are measurable, the engineer of Axdif
application may reconsider to provide a more specific
pre-set plan for a fieldworker to give more effortless
experience in its interface. Thus, achieving another level
of efficiency in the future can be a path to gain more users
of the application.
Future Development Based on a User Experience
The feature that Axdif provides, which called multiple
record attendance, has allowed PT ALUN to build data that
have supported its business process. It is a proven concept
that enables a company to monitor its business performance
and to reach efficiency in its operations. We see the
realization that fieldwork is different from in-office work
in terms of its operation on a day to day basis. This means
a future development may be needed to advance the fieldwork
monitoring since the Axdif app was designed initially for
in-office mobile attendance records.
In reflecting from the case of PT ALUN, the variations of
fieldwork it has are measurable, the engineer of Axdif
application may reconsider to provide a more specific
pre-set plan for a fieldworker to give more effortless
experience in its interface. Thus, achieving another level
of efficiency in the future can be a path to gain more users
of the application.